Introduction
The organization is seeking a highly organized and proactive Administrative Coordinator / Secretary to provide essential administrative and secretarial support to the operations team. This role is critical for ensuring smooth office operations, efficient workflow, and timely communication across departments. The ideal candidate is professional, detail-oriented, and capable of managing multiple priorities in a dynamic environment.
Job Description:
The Administrative Coordinator / Secretary will oversee administrative processes, support operational planning, and facilitate communication within the organization. The individual in this role will manage schedules, coordinate logistics, handle correspondence, maintain accurate records, and support team members in achieving departmental objectives.
Duties & Responsibilities
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Provide comprehensive secretarial and administrative support to management and staff.
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Schedule meetings, take minutes, and ensure follow-up on action items.
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Manage correspondence, filing, recordkeeping, and documentation efficiently.
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Assist with handling stakeholder and client queries, complaints, and general requests.
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Coordinate resource and office schedules to ensure smooth operations.
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Prepare reports and maintain records related to operational tasks and administrative processes.
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Oversee invoicing, billing, and financial documentation to ensure accuracy.
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Support operational readiness and assist with emergency procedures as required.
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Ensure office systems and processes run efficiently, identifying areas for improvement.
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Assist with special projects, events, or initiatives as directed by management.
Desired Experience & Qualification
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Bachelor’s degree in Administration, Business Management, or a related field (or equivalent qualification).
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Minimum of 2 years’ experience in an administration-related or secretarial role.
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Strong written and verbal communication skills.
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Excellent organizational and time management abilities.
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High attention to detail and accuracy in all tasks.
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Ability to manage multiple priorities and work under pressure.
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Professional, reliable, and proactive with a positive attitude.
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Proficiency in Microsoft Office Suite and other standard office software.
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Willingness to work extended hours, including weekends and public holidays if required.
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Strong interpersonal and communication skills.
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Ability to liaise effectively with internal teams and external stakeholders.
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Problem-solving and decision-making skills.
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Confidentiality, discretion, and professionalism in handling sensitive information.
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Adaptability and resilience in a fast-paced environment.
Package & Remuneration
Negotiable
Interested?
Please apply via PNET
