Temporary Personal Assistant - Hybrid
Hours:
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12 month assignment with possible extension
The role of Personal Assistant:
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Dedicated Executive/PA support
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Email management for Director/Deputy Director
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Diary management for Director/Deputy Director and wider team
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Drafting correspondence on behalf of Director/Deputy Director
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Management information (commissioning reports, collating team entries for Weekly Briefing to Perm Sec, Staff in Post, CMS compliance etc)
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Set up and administer all SLT/team meetings and stand-ups (compile agenda items, progress actions, summarise a redacted version for division) and help with away-days/training events
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IT support/training for Director/Deputy Director and wider team
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On-boarding new starters (new starter forms, arranging IT etc)
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Meeting/Room booking
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Taking minutes (non-casework)
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Releasing time on CMS for team members where required
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Dealing with Omnidox/finance queries
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Support for corporate events relating to Director/Deputy Director's corporate roles
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Updating team email distribution lists
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Bonus award support
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Book in/escort guests
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Printing meeting papers
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Expense claims and travel bookings (non-casework)
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On team rota for dealing with hard copy post
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On team rota for New Proceedings Inbox or TSol inbox, as required
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Support BM colleagues (e.g., cover periods of leave)
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Stationery co-ordinator for team
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Ad hoc administrative tasks as required
