Company Description
At Turner & Townsend we’re passionate about making the difference – we are committed to delivering Sustainable Net Zero outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.
The world is changing, and we have a responsibility to support that change, helping drive it and be part of it.
Through the commitment, capability and care our team brings, we build trust between clients, suppliers, governments, and society. Delivering better outcomes that have a positive impact on the world around us.
We work smarter to face the challenges of the future; bringing the clarity that helps teams realise their full potential across the real estate, infrastructure, and natural resources sectors.
It’s how we’ve made the difference for 75 years. Transforming performance for a green, inclusive and productive world.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com
Job Description
Our Infrastructure team are seeking experienced an Document Controller to be responsible for the overall management of documentation in line with industry compliance standards while supporting the Project management team. To provide comprehensive support in the management, control, and analysis of property-related documents and data.
This role will ensure best practice in information management, document control, and business intelligence within the Property & Estates division. The postholder will be responsible for maintaining digital records, overseeing document workflows, and developing data-driven insights to support operational and strategic decision-making.
Key Responsibilities
- Responsible for facilitating documentation production (i.e technical reports, monthly progress reports, meeting minutes, meeting agendas, drawings, photographs, consultant reports).
- Responsible for specifying document types and formats, and in producing and controlling their quality.
- Manage and maintain the Property Department’s Resource Hub SharePoint site, ensuring accessibility, security, and efficient document storage.
- Support the migration and development of designated Team SharePoint sites as part of digital transformation projects.
- Conduct regular reviews to ensure compliance with document control policies and retention/disposal requirements.
- Responsible for the design or revision of documentation, training materials and/or procedures which are used to communicate complicated information and concepts utilizing an appropriate blend of text, diagrammatic and pictorial content for the intended users.
- Creation, review, revision and formatting of controlled documents and procedures.
- Control of management system content continuous improvement and revision cycles.
- Preparation of training and induction materials pertaining to the development and management of controlled documents.
- Induction, training and coaching of personnel in the preparation and management of controlled documents.
- Preparation of diagrams and process maps that can be included within controlled documents to illustrate step by step processes and/or workflow.
- Responsible for ad-hoc duties/projects when required.
- Excellent communication skills especially dealing with Stakeholders/clients.
- Lead quality assurance for data structures and reporting outputs.
- Assist in planning, analysis, design, and implementation of business intelligence frameworks for Property & Estates.
- Support compliance with information-based legislation (e.g., Data Protection Act, Freedom of Information Act).
Qualifications
- 2+ years of experience in document management and control – preferably in the construction/engineering/pharma/consultancy industry.
- Extensive knowledge and experience with Electronic Document management systems (Aconex or similar), MS office suite, Power Bi.
- Experience in monitoring various document control processes and assurance.
- Knowledge of quality management and process improvement practices, again preferable within the construction sector.
Skills
- Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
- Documentation skills and strong focus on detail
- Good verbal and written communications skills including ability to present information in a clear and concise format
- Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
- Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
- Flexible and ability to multi-task
Additional Information
What we offer you:
- Full time, permanent
- Competitive remuneration and attractive range of benefits
- 8% Pension
- 25 days Annual leave (23 days + 2 company days)
- Opportunity to work on impactful and innovative projects
- Career development opportunities both in Ireland and globally
- Opportunity to work with a diverse group of talented and collaborative colleagues
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Twitter
Instagram
LinkedIn
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
