Introduction
The primary purpose of the role is to provide comprehensive assistance to the CEO
Duties & Responsibilities
- Be responsible for all business-related duties as delegated by the CEO
- Assist the CEO in the timely management of communications, including written, telephone, email, and voicemail
- Compose and edit letters, documents, emails, presentations and ensure follow up with those that require responses
- Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands
- Manage and coordinate travel for both business and personal arrangements
- Proactively coordinate and manage the actions and deadlines of the CEO enabling her/him to respond promptly and appropriately to meeting outcomes/minutes, letters, emails etc and to publish communications such as briefings, blogs etc
- Assist the CEO in maintaining good internal communications with staff, coordinating with the HR Executive, as appropriate, including emails, newsletters, memos, staff meetings, and ad hoc events, as required
- Office Management including managing the Receptionist, Company driver, therefore ensure smooth running of the entire office
- Assist with collating & editing board packs and/or information to be distributed to the board and/or shareholders
- Assist in screening calls, email, transmittals, and visitors
- Prepare agendas, attend meetings, record, and distribute minutes
- Coordinate onsite meetings, luncheons, coffees, in-house events
- Assist in file organization via paper trail/SharePoint
- Coordinate the hosting of in-house events
- Greet and check-in clients and other guests for meetings and events
- Coordinate and manage vendors and contractors at the office
Desired Experience & Qualification
- A Diploma or Degree in Business Administration, Office Management, or Communication
- At least 5 years’ experience in an Exec PA or secretarial role
- Experience in Visio will be an advantage
- Fluent in English
- Drivers Licence mandatory and own vehicle essential
Package & Remuneration
up to R700k p/a CTC
