Accounts Assistant

Thank you for considering coming to work with us at Inclusive Employers. We hope this provides you with all the information to help you decide whether to apply. Before you get into the detail though, here are some headlines:

· Salary: Depending on experience, pro-rata for part time.

· Term: Permanent

· Working pattern: Full Time 5 days a week ( open to 4 days a week - Part-time )

· Base: London - Hybrid working; 2 days per week in the London office so our colleague must be based in the London area

· Reports to the Financial Analyst.

We really understand the importance of different voices, experiences, perspectives and backgrounds within all workforces. Our workforce is no different and we strongly encourage applications from members of minority groups and all sections of the community. If you think you might have these skills, but are not 100% sure, please do still apply and let us decide. We know that certain groups rule themselves out of interesting opportunities assuming that others will be more successful but please don’t be that person. We want to hear from the widest cross section of the community.

Should you require these documents in alternative formats please contact: recruitment@inclusiveemployers.co.uk

The Role:

Overview

We are seeking a detail-oriented and proactive Accounts Assistant to manage the end-to-end Accounts Receivable process. This role serves as the first point of contact for customers and internal teams regarding billing, payments, and account inquiries. The ideal candidate will ensure accuracy and efficiency in all AR operations, maintaining strong financial controls, debtor management and supporting a smooth flow of financial information.

Accounts Receivable Duties:

• Manage the Accounts Receivable process from start to finish, acting as the primary contact for all customer and employee queries.

• Perform monthly and annual closing activities, ensuring accuracy and completeness of receivables, including monthly reconciliation of the receivables balance sheet.

• Carry out general receivables duties such as sales reconciliations, daily bank reconciliations, and ongoing monitoring and follow-up of outstanding customer balances.

• Post sales orders, invoices, and credit notes in the finance system in a timely and accurate manner.

• Monitor bank receipts and post transactions promptly into the finance system.

• Ensure all recharge invoices are raised accurately and in a timely manner.

• Manage the accounts inbox, ensuring all customer and internal inquiries are addressed efficiently.

• Complete supplier / customer onboarding forms for new accounts as required.

• Perform CRM-to-finance system reconciliations to ensure completeness and data integrity.

Accounting Duties:

• Perform bank reconciliations and ensure all cash movements are accurately recorded.

• Process and manage deferred and accrued revenue entries in accordance with accounting standards.

• Prepare and review balance sheet reconciliations, ensuring all balances are accurate and supported.

• Post interest journals, maintain fixed asset registers, and record depreciation schedules.

• Prepare and submit VAT returns in compliance with statutory deadlines.

• Handle intercompany postings and reconciliations to ensure alignment across entities.

• Support month-end analysis and provide variance explanations where required.

Accounting Duties:

• Produce weekly sales reports and assist with ad hoc financial reporting and analysis as requested.

• Provide audit support, including preparation of schedules and supporting documentation.

• Provide cover for Accounts Payable during absence or peak workload periods.

Required qualifications and experience (This is the minimum criteria for the role) :

• Accounting Qualification ( AAT Level 3 completed as a minimum, if ACCA / CIMA /ACA you must have passed basic level exams ). QBE also considered.

• Minimum 2 years experience working in Accounts Receivable and general accounting (if QBE we would require a minimum of 3 years in a similar role )

• Intermediate Excel Skills (formulas, lookups, pivot tables)

• Strong understanding of accounting principles and financial reconciliation processes.

Computer skills:

• Ability to adopt new systems quickly and competent using different systems.

• Experience with Netsuite / HubSpot would be highly advantageous.

• Intermediate Excel skills and experience with data analysis

Person specification

The ideal candidate will demonstrate a blend of technical ability, professionalism, and strong interpersonal skills. They will be proactive, detail-oriented, and committed to maintaining high standards of accuracy and service within the finance function.

Key Attributes and Competencies

· Collaborative and Accountable: Works effectively as part of a finance team while taking ownership of individual responsibilities. Demonstrates initiative and accountability in all tasks.

· Detail-Oriented and Organised: Maintains exceptional attention to detail and consistently meets deadlines in a fast-paced environment.

· Strong Communicator: Possesses excellent verbal and written communication skills, with a high level of grammatical accuracy and the ability to engage clearly and confidently with a range of audiences.

· Process Improvement Mindset: Proactively seeks opportunities to enhance existing processes and leverage systems to improve efficiency and achieve departmental goals.

· Relationship Builder: Able to establish and maintain strong working relationships across teams and with external partners.

· Motivated and Quality-Focused: Self-driven and results-oriented, maintaining a positive attitude and a commitment to delivering high-quality outcomes.

· Analytical and Reflective: A natural forward planner who regularly evaluates own performance and strives for continuous improvement.

· Dependable and Inclusive: Reliable, inclusive, and determined, fostering a supportive and respectful team culture.

· Empathetic and Customer-Focused: Communicates with empathy and understanding, ensuring a customer-centric approach in all interactions.

· Team Player: Enjoys working collaboratively and contributes positively to the success of the wider finance team.

· Data-Literate: Capable of interpreting and summarising financial data into clear, concise tables and reports that inform decision-making.

· Deadline-Driven: Comfortable managing multiple priorities and delivering work to strict deadlines.

How to apply and Process

Please click apply and attach your CV. You will be invited to answer the application questions, and a cover letter is not required.

Your CV should clearly align with the requirements of the role at Inclusive Employers.

We are a Disability Confident employer and offer a guaranteed interview for any disabled applicant who may wish to take up on this offer, where they meet the minimum requirements for the role.

CLOSING DATE: 5pm Thursday 16th October (we reserve the right to close this role early if we feel it is necessary).

INTERVIEW DATE: October 2025

PROCESS:-

Telephone Screening Call
Competency-based interview around the job description/person specification with an Excel related task
Meeting with our FD

Please let us know if you require any adjustments / support throughout the application and interview process

Inclusive Employers

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