Company Description
Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.
Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.
We’re proud to be an armed forces-friendly place to work and welcome applications from reservists, armed forces veterans (including the wounded, injured and sick), as well as cadet instructors, and military spouses and partners.
If you want to continue to help make our world a safer and healthier place, then apply for the role below and become a part of the extraordinary Eurofins network.
Job Description
Unfortunately, we are unable to offer visa sponsorship for this role.
The purpose of the role is to provide first class administration and HR system support to the business in relation to supporting the HR team looking after employees across the business. Support includes looking after key paperwork and processes relevant from the start of the employee life cycle through to an employee leaving the business.
Please note this is a fixed term contract with an expected end date of January 2027.
This is a hybrid role working 3 days onsite in Wolverhampton, Monday to Friday, 09:00 till 17:00.
- Support & complete the HR administration processes for new starters.
- Track response of reference checks and follow up outstanding requests to ensure the highest level of response is received.
- Ensuring all right to work documents are verified and uploaded to HR system, providing advice to managers and employees as necessary,
- Set up employee files in the correct Eurofins entity, ensuring that all paperwork is filed in the correct employee file prior to start date.
- Ensure electronic and paper based personnel files are maintained and filing/archiving is completed in a timely manner.
- Support the administration for employees with changes to job role.
- Support the administration correspondence requirements during TUPE transfers, redundancies and acquisitions.
- Support the administration processes for maternity, paternity, adoption, shared parental leave and parental leave, etc.
- Updating of holiday including any exceptional holiday carry forwards approved and any changes through holiday buy and holiday sell schemes.
- Support the administration process for leavers and ensure leaving actions for employees are completed on the relevant HR & IT system.
- Maintain and update HR spreadsheets to track key actions (such as starters/leavers/ visas/maternity/paternity trackers.
- Support the HR Business Partner team with the annual PDR/Appraisal process for allocated sites.
- Monitor the HR inbox, ensuring that allocated actions are responded to and completed in an accurate and timely manner.
- Advise managers and employees on HR System queries ensuring a sound knowledge of the system.
- To complete absence management reporting processes for allocated sites, monitoring absence levels, identifying concerning absence patterns and notifying line managers when absence triggers are met.
- Support in processing monthly expenses for the HR Director and UK & Ireland Board Directors with Company Credit cards as needed.
- Coordinate monthly recharges needed, relating to expenses, sponsorship or PO’s raised against the HR budget.
- General Administration support to HR Director and Managing Director.
- Organise key events such as conferences, FECE meetings, Strategy days as required by directors.
- To support the HR team with project work as and when required.
- Book meeting rooms for meetings and arrange any travel / accommodation required for the UK & Ireland board related to senior meetings.
- Note typing for HR related meetings.
- Raise purchase orders and process invoices for HR activity.
- To undertake other activities identified from time to time commensurate with the level of the post.
Qualifications
- Experience working within a busy HR department is desirable.
- Experience working in a busy administration role.
- Confident in interacting with managers and employees at all levels.
- Good word / excel / outlook / PowerPoint skills.
- Good keyboard / typing skills / data entry skills.
- Excellent verbal and written communication skills.
- Organised, able to plan ahead and meet deadlines / objectives.
- Able to work with multiple systems and processes.
- High level of accuracy and attention to detail.
- Educated to GCSE level in Maths and English, or equivalent.
- Ability to work in a team, as well as independently to complete own work.
- Able to prioritise work.
- Customer service driven.
- Flexible approach – to work and start / finish time where required.
- Trustworthy and capable of keeping confidential information confidential.
Additional Information
Benefits
At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.
As a Eurofins employee you will benefit from:
- Enhanced Annual Leave Entitlement
- Company Pension Plan
- Life Assurance Scheme (4 times annual salary)
- Enhanced Maternity, Adoption and Paternity Schemes
- Employee Assistance Programme – 24/7 confidential
- Health Cash Plan
- Health and Wellbeing Programmes
- Free parking
- Worldwide career opportunities
- We also have in place rewards recognising the great work out employees deliver, their dedicated service and celebrating special life events.
What Happens Next
Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.
Your data
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.
Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.
We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.
Find out more in our career page: https://careers.eurofins.com/
