Purpose of the Role:
We’re looking for a highly organized and proactive office administrator to help us manage the daily operations of our office environment including our reception area. In this role, you’ll serve as the backbone of our BSA team, coordinating administrative activities, streamlining workflows, and creating an inviting, efficient workspace. If you’re someone who thrives in a dynamic setting and takes pride in fostering a positive and inclusive atmosphere, we’d love to hear from you.
You will be responsible for:
- Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
- Answering phones and directing calls
- Handling queries and correspondence via phone, email, and in-person to facilitate effective communication. Attending to all Emails from ENDOcollection (FNB)
- Supporting team members with administrative tasks, including document preparation and data management.
- Organize schedules, team meetings, and events, both in-office and virtually.
- Manage office supplies and equipment, ensuring everything runs smoothly for staff.
- Assist in onboarding new team members, creating a welcoming and supportive experience.
- Maintain accurate records, including invoices, contracts, and company documentation.
- Develop and implement systems to improve administrative efficiency and communication.
- Monitor compliance with company policies and workplace safety standards.
- Liaising with facility management vendors, including cleaning, catering, and security services
- Performing other relevant duties when needed.
Qualifications and Experience Required:
- Grade 12 or equivalent essential
- Office Administration qualification/experience advantageous.
- Minimum of 1 - 2, Office Administration experience required
- Valid drivers’ license essential.
- Must be fluent in English and Afrikaans, the ability to speak other languages will be an added advantage
- Must be computer literate and excellent at computer technology
- Comfortable handling confidential information.
Skills and Competencies Required:
- Must have knowledge excellent understanding of Our Rocket system.
- Proven experience in office administration or related roles.
- Exceptional organizational skills and the ability to manage multiple priorities effectively.
- Proficiency in office tools and software, including Microsoft Office Suite and project management platforms.
- A proactive mindset with a strong focus on inclusivity and creating a positive team culture.
- Ability to adapt to changing priorities while maintaining attention to detail.
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Quality Orientation
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Accuracy and attention to detail
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Customer Focus
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Must have excellent time management skills.
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Ability to work under pressure
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Excellent communication skills
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Well spoken, with clear enunciation
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Excellent listening skills
Other Requirements:
- Must relocate on own cost
- ITC/criminal check will be a requirement
- Applicable Psychometric assessment will be a requirement.
LegalWise is committed to protecting your privacy. Your information will be used properly, lawfully, securely and transparently for the purpose of the company’s recruitment processes. LEZA has implemented appropriate technical and organizational information security measures to help keep your information secure, accurate and current.
Please note that LegalWise applies all recruitment and selection processes to the requirements of the EE plan and is committed to transformation.
Closing date: 24 September 2025
If you have not received feedback from us within two weeks of submitting your application, please consider it unsuccessful.
