Role overview

Location: Home Based

Salary: £28,000 per annum

Working Hours: Monday to Friday 9:00 to 17:00,

Contract Type: Permanent Full Time

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role Overview:

To ensure all changes made on the ADP iHCM system are accurate and cross-checked before payroll processes/commits

What you'll do:

Process Focus –

Adhering to agreed legislative, company, customer, trade body and departmental standards
Processing EMCOR’s payrolls as quickly and as accurately as possible.
A hands-on role, involved with payroll processing, to ensure payments are made to employees accurately and on time
Maximising personal knowledge of all payroll systems, IT systems and payroll legislation to ensure optimum use of all available resources
Ability to organise personal workload to meet departmental deadline.
Actively participating in Team Meetings, undertaking follow up actions as required.

Control Focus –

Providing sample data for all internal and external audits and answering queries raised by auditors.
Working with employee data in a secure manner and in accordance with the Data Protection Act.
Providing payroll data to third parties only where the Company is legally obliged or legally able to do so, to maintain confidentiality and integrity of all payroll data.
Modifying processes and procedures to enable the department to undertake business continuity/disaster recovery procedures

Finance focus –

Optimising personal productivity to ensure that the payroll team meets its Payroll Service level targets
Contributing to the profitability of the organisation through the control of costs/resources
Working diligently to avoid errors on the payrolls and working with HR and site administrators to minimise all types of mistakes on the payroll. This will help reduce and ideally avoid overpayments, re-work, special runs and faster payments.
Requesting BACS re-calls, manual re-calculations, special runs and faster payments, as required, to minimise the financial impact of errors on employees and Company Profit and Loss accounts.
Considering the impact that payroll transactions have on the general ledger when making adjustments on the payroll.
Ensuring that requests made to the payroll service provider are subsequently actioned on the payroll.
Requesting re-calculations of payslips where necessary to determine overpayment values.
Recording overpayments in the overpayment log. Working with HR to provide breakdowns of overpayments to assist with debt recovery from staff and former employees.
Taking on and covering the work of colleagues who are on holiday, off sick or vacant posts to reduce the need to employ temporary staff.

Customer focus –

Delivering quality customer service by understanding the customer’s needs, processes and priorities
Providing assistance to site contacts and employees, when requested, to provide an effective payroll service to EMCOR’s sites.
Liaising with the HRSSC team to optimise the flow of payroll data both into and out of the payroll department.
Answering employee queries, to ensure that employees are informed about their payments and deductions.
Running reports and interface files on a regular and/or ad-hoc basis
Liaising with HMRC, Courts and other third party contacts to ensure that employee records etc. are updated in a timely manner.
Assisting with training site contacts.

People focus –

Ensuring a positive and consistent approach when interacting with others
Working with other payroll team members to achieve an effective team environment that can respond to change.
Willingness to participate as a full team member of which he/she is not necessarily a leader.
Effectively contributing to the team, even when the team is working on something that is of no direct personal interest.
Behaving in a courteous and professional manner when interacting with fellow team members and the Head of Payroll.

Payroll legislation –

HMRC
Data entry
Salary Finance
Cycle to work
ECN changes
Calculation of back payments
Calculation of overpayments
Change of bank details
Pension form changes
Sickness payments
Calculation of SSP and/or OSP

Processing –

Be able to process all monthly and weekly payrolls
Pre commit report checking
Post commit report saving

Overpayments –

Produce overpayment schedule
Document evidence
Issue letters

Pension –

New Starters –

Produce enrolment report
Enter onto Standard life
Update ADP opt out period end date
Produce category change report
Update master spreadsheet
Issue letters

Opt outs –

Produce opt out report
Update ADP opt out date and reference box
Update master sheet

Weekly holiday and sickness report –

Calculation of SSP / OSP payments
Ensure main spreadsheet is up to date and correct
Calculation of holiday pay for trade/NJIC/Scaffolder’s holiday payments and associated top up entitlements
Apply for trade sickness benefit payments
ECIS portal and upload of documentation
BESA administration

Maternity schedules

Production of maternity schedules
Ensure schedule is correct and the relevant pay periods are entered
Ensure pension has been calculated correctly in accordance with salary sacrifice or net deductions

About the role

Who you'll be:

Essential skills:

Experience of working in a team environment Advanced level of word packages and excel (VLOOKUP's, pivot tables) Experience of organising own workload Adhering to deadlines

Desirable:

Minimum 2 years Payroll Administration experience
Full knowledge of current payroll legislation
Experience of working on a large / high volume payroll i.e. 500 weekly employees, 1000 monthly employees
Knowledge of ADP iHCM payroll software
Experience of using IFS (accounting software)
IPPM Foundation in Payroll Administration (or higher or part way through studying/willing to study)
Experience of running the payroll process “end to end”
Pension Scheme administration experience

Ability to demonstrate the following personal qualities:

Adheres to Company and Statutory policies and procedures
Modifies their approach for coaching and mentoring team members
Ability to work under pressure
Ability to organise workload for themselves and team members
Compliance and flexibility
Develops a personal style that is not likely to be abrasive to colleagues or sites
Able to evaluate data and courses of action and to reach logical decisions
Enthusiastically handles the details and paperwork associated with the job
Believes in their own job and its value to the organisation
Sets high personal performance standards.

EMCOR UK benefits

Benefits:

25 Days holidays + Bank holidays
Holiday Buy Scheme - up to 5 days a year
Industry leading Maternity & Paternity Policies
Refer a Friend scheme – worth £500 per referral
GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
Extensive Learning & Development opportunities, including opportunities for progression.
Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
Bike To Work Scheme
Paid volunteering and charity days
Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

Emcor

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